How can SAP data archiving and data retention management contribute to sustainability?

Gone are the days when traditional means of running a business were enough to thrive. In the present digital era, the proliferation of data-intensive technologies, cloud computing, and the increasing reliance on data storage and processing contribute to a substantial carbon footprint. Data centres store and process vast amounts of information, consume substantial amounts of electricity for their operations and require significant cooling systems.Β Β 

NTT’s reports, titled “The Obscured Environmental Implications of Data,” underscores that as much as 60% of archived data remains dormant. The retention of superfluous data not only escalates energy consumption but also necessitates the deployment of additional servers, inadvertently exacerbating carbon emissions.Β 

In such circumstances, businesses that aim to thrive in the competitive landscape must seek innovative solutions that not only enhance their operational efficiency but also contribute significantly to environmental conservation. Thus, theΒ  European Union’s Corporate Sustainability Reporting Directive (CSRD) has made it mandatory for companies to refine their data strategies both to optimise storage and to comply with reporting requirements. This is where SAP data archiving and data retention management comes into play. Wondering what they mean? Worry not; this guide will provide the details regarding the same.

What is SAP data archiving and data retention management?

SAP data archiving is a powerful solution that helps organisations supported by SAP to remove complete application data from the database in a consistent and secure method. It helps organisations to manage and store their data efficiently, optimising system performance and reducing storage requirements.

On the other hand, Data Retention Management establishes the guidelines and procedures for effectively managing persistent data and records in order to fulfil both legal and business data archival obligations.Β 

Historically, organisations invested in these strategies for 2 main reasons:

  • Minimise data storage cost
  • Improve the performance of SAP systems

But, with the growing needs, the demand for sustainability and reduced carbon footprint has emerged rapidly as a goal of every organisation.

Role of SAP Data Archiving and Data Retention Management in promoting sustainability

Data Archiving and management enables organisations to streamline their data storage practices, leading to several benefits:

  • Reducing Data Storage Needs: By effectively archiving and managing data, organisations can significantly decrease the volume of data requiring storage. This leads to a substantial reduction in the demand for data storage infrastructure, including servers, storage devices, and related resources.
  • Reduced Energy Consumption: SAP Data Archiving helps in identifying and storing only necessary data while eliminating redundant and obsolete information. This reduces the volume of data that needs to be stored, ultimately leading to reduced energy consumption in data centres, as less hardware and cooling are required.

An advantageous aspect of implementing an environmentally sustainable data centre for archiving and retention management is the scalability of cost and energy savings. Efficiency gains realised in the operation of production servers have a ripple effect, extending to backup, testing, and disaster recovery (DR), as well as other quality assurance and sandbox-type servers currently in use.

  • Diminishing Manufacturing of Physical Storage Discs: A direct and environmentally significant consequence of reduced data storage needs is the decrease in the production of physical storage discs. As organisations require less storage capacity, there is a chain reaction leading to reduced demand for manufacturing new storage media. This results in a noticeable decrease in the environmental impact related to the manufacture and removal of physical storage devices.

Thus, investing in SAP Archiving is one of the best ways through which organisations can influence carbon footprints while contributing to meeting their sustainability goals.

Promoting responsible Data Management: Ethical and transparent practices

Within the domain of responsible data management, ethics and transparency stand as paramount principles. Recognising the expansive scope of IT activities or large-scale industries and their profound impact on the environment, it is imperative for organisations to exercise prudence in their decision-making.Β 

By consciously opting for data archiving and embracing greener data storage alternatives, organisations can effectively pursue their sustainability objectives, concurrently reaping substantial financial benefits. This constitutes a win-win scenario, characterised by not only savings for the organisation through reduced data storage needs but also contributions to the greater cause of environmental conservation.Β 

Furthermore, organisations are encouraged to consult green index publications to assess data centres’ emissions and judiciously select data centres that prioritise renewable energy sources while minimising energy-intensive practices. Through these ethical and transparent practices, they play a pivotal role in advancing responsible data management and fostering a sustainable future.

Final Words

Thus, investing in SAP data archiving is one of the ways to achieve sustainable goals. If you plan to achieve all these objectives with ease, then you can refer to TJC Group. They are experts in SAP data management and offer reliable data archiving services to help you manage and optimise extensive data volumes easily and efficiently.

To help organisations carry out the data archiving process, the TJC Group conducts an archiving assessment to define the project’s scope. The recommendations are then implemented using their Archiving Session Cockpit (ASC) software. They even identify the open item in your SAP system and set the right methodology to close it to gain maximum data archiving benefits.

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